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Helpful Hints to Mobile Business

We all know the further ahead you plan your travel, the better deals you will get. But in the world of business, it often occurs that you have to get to a destination immediately, and the ability to move swiftly is critical to the success of the business goal.

Traveling for Business at the Last Minute

The good news is that you can do some preparations well in advance for short notice business trips, so someone does not completely catch you without a plan.

You don’t want to have to flounder around about how to book a flight and where to stay in the business journey looms suddenly and immediately.

Short notice business trips seem endemic to certain industries and job descriptions, so if you know you will go through this drill often, you can make some arrangements far in advance. Hence, you have a checklist of just what to do when you find out that you must be at your destination virtually immediately.

First, in a short notice travel situation, the economy takes a second priority. Your employer knows that if you have to book full fare on an airline to get to your destination at a specific time, the higher expense is unavoidable. Ensure that your company travel policy has some clauses to put aside travel budget limits in such a scenario.

The part of the trip where you will have the least “wiggle room” will be airline accommodations. Of course, you can use big internet search tools like Travelocity or Orbitz.

Those are good places to find what airlines have flights at your specified times. But once you pick an airline, working through the airline’s website directly will show you the most options they can offer and sometimes provide you with better fares, even on short notice.

Be sure you watch the travel details closely so you don’t endure long layovers that jeopardize the tight timetable of the business meetings you need to attend. Spend the money on nonstop flights to ensure that the business goal of the trip is a top priority.

Do your homework about hotel accommodations well in advance. If there are likely destinations that I could call you upon to go to quickly, you can do your research on the closest hotels to the business site, so you cut down on commutes once you are there.

By having your target hotels bookmarked and the phone numbers on file, you can quickly call and set up your accommodations in a matter of minutes.

But if you find I booked your best choices for hotels up on the days you will be at your site, call them anyway. An excellent hotel will call around to other hotels in the area and get you a room as close to your destination as possible. They can save you hours of frustration searching for a replacement room.

Rental cars are usually not as much of a problem. It’s a good idea to call ahead and get a reservation. Still, short of a major convention or sporting event in town, there are so many rental car agencies that you should be able to find a car to rent even if you don’t start your search until you are on the ground at your destination city.

You can make other preparations for the possibility of a short notice business trip like having your toiletries and personal effects you always travel with packed and ready to walk out the door. Doing this will save you a lot of time, worry, and stress, minimizing the likelihood of leaving something behind.

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Traveling for Business the First Time

Doing business in a foreign country can be a strange experience. The odd thing about business travel is, to some extent, it is a mixture of what you know the strange. The business you are going out to do, you know how to do. Whether it is discussing a new business project, developing a software product, or attending a seminar or conference, the business part of your business trip is probably not the hardest.  

But if you are new to business travel, some aspects differ from travel for leisure and ways to prepare for the trip that will make or break whether it goes well or you come home frustrated in your efforts. Just like any business venture, the keyword for success in this venture is preparation. 

Above all, have your business program well organized and ready to use when you get there. If you are giving a presentation, have it finished, the PowerPoint slides prepared and tested, and all of your equipment ready to go when you set out. That I prepared you for the work you are going in this new city will tremendously relieve your tension.

But preparation doesn’t stop just in planning for a successful business effort. Do your homework about the place you are going to and how you will handle the trip once you get there. Here are some key things you should think well in advance about to ensure your trip goes well.

Your plane flight

 As soon as you know your destination, book that flight. The earlier you nail that down, the more you know you will have a flight and that your choice of seats is assured. This can make business travel by air much less stressful.

Driving in a new town

If you are going to drive in a new town, be sure you have maps and know how to negotiate the roads. It’s a whole different world to drive in Boston compared to driving in Kansas City. If you can avoid driving, make sure someone arranges ahead of your ground transportation of the time.

Accommodations

Book your hotel well in advance to assure you will have a room when you get there. Only in situations where you are not sure where you will end up should you put this off. The last thing you want would be to need a room at 11 p.m., and I booked everything in town up.

Extraordinary needs

If you have medicines or other needs that require special planning, get out ahead of that too. If there are business needs you will require upon your arrival; you can ship things ahead for yourself so that equipment is waiting in your destination office when you arrive.

Dealing with security

Remember that homeland security at airports is tight, and the rules change from time to time. You can usually find the current restrictions and ways the airlines will allow you to travel on the internet. Knowing this in advance, you can avoid a lot of heartaches when you get to the airport.

Money

You don’t want to have wads of cash with you when you travel but think ahead about how much cash and other monetary needs you should have. Travel with plenty of credit at your disposal. Someone can defray emergencies on the road with good credit, or you can find yourself in a real jam without it. If you are traveling overseas, become familiar with the monetary system you will use there.

Things you take for granted

Little things mean a lot. If you have creature comforts you need in the hotel room, think about them and pack such things to feel as home as possible. Something as small as your favorite pillow or a scented candle to relax you can make all the difference in your ability to rest and be ready for business the next day.

By doing plenty of good planning, you can assure yourself that you have what you need on the trip and nothing more. This will become more natural as you travel more. Always be prepared before you travel, and you can be confident everything is well taken care of.  

Travel to Reap the Reward of new Opportunities

Traveling internationally is becoming a more common way of doing business, especially as the Internet has opened companies up to a world of new opportunities. International business travel is rapidly becoming common to work out deals and to organize international partnerships. The economy is becoming more global as the world becomes “flat” due to increased communications and the rise of the economies around the world.

No longer are businesses deals assumed to occur only on a national scale. To look at the business community as an international neighborhood is in step with the markets of this century. And that means that you could easily fly overseas to conduct the business of your company. And international travel takes some preparation.

Long before you book your flights to travel overseas, you will need to get your documentation in order so you can pass through customs and get on your way. Due to increased security and up-to-date passport has become essential to even travel to adjacent countries.

Because of the increased requirement of passports, it takes longer to get that documentation together, so plan early to secure your passport to don’t come up short when it is time to conduct your overseas business.

Also, keep in mind that they require a visa to travel to some countries. So when you set up the business meetings, find out from your contact at your destination country what is required. To get a visa, you will need to have had your passport for at least six months. In addition, you will need an original copy of an invitation from your host in the destination country. I will take those documents to the local embassy of your destination country to get your visa issued to you. So plan these steps if a visa is necessary for your trip.

Next to the legal documents, health issues are second in priority to attend for a successful business trip. You may need to get your vaccinations up to date for certain destinations of your trip. Consult your doctor, so you are ready. Do some preparation for the unlikely chance that you will have a health emergency overseas. This is a place where travel insurance is a good idea. If it hurt you or you have a severe illness overseas, you need that kind of help to get medical care and get moved back home for long-term care.

Also, be sure your medical documents are available and copied in several places should you become separated from them. You want to access insurance information, emergency contacts, information about the medication you need, and emergency contacts even if you lose everything overseas. One way to do that is to scan critical documents and store them on the Internet in a folder that you can get to from anywhere in the world.

Use much of the same travel-savvy that keeps you safe traveling domestically when preparing to go to a foreign country. You probably do not know the town you are going to, where the safe places are to stay and dine, and what neighborhoods to avoid.

You can use very current travel books and internet information to learn that kind of “street knowledge” before leaving. But nothing replaces a local contact. Use your business contacts on the other end of your travel plans to advise you on not only where to go but where to avoid when coming into town.

Your contact in the foreign country you are traveling to can also give you insights into handling transportation and security in their country. Hailing a taxi may not work the same over there as it does here. And you want to avoid getting into a vehicle that is not a legitimate carrier that may not take you where you want to go or should go once they pick you up at the airport.

Also, spend some time learning local customs and methods of communication. Be aware of how you act, stand, and use your hands as you could without knowing set off a dangerous situation. For example, the thumbs-up sign in western cultures means affirmation and success.

But in the Middle East, a thumbs up is the same as showing the middle finger. You do not want to upset anyone in authority in an Arabic country because you are ignorant of local laws and customs.

Helpful Hints to Mobile Business

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Helpful Hints to Mobile Business

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